Screening and Policies for On-Campus Employees

Face Masks and Testing 

Effective immediately, face masks will be required in all indoor spaces unless someone is alone in a private office. Specific information about the Money Student Recreation and Wellness Center and the Bean will be posted onsite. Face masks also will be required outdoors when physical distancing is not possible. See Face Covering Guidelines for detailed information.

ACU has purchased a reusable face mask for all faculty, staff and students. The face masks are expected to arrive the week of July 13 and will be mailed to departments for faculty and staff. Students who reside in residence halls will pick up their face mask during the move-in process. All other students can visit Wildcat Central to pick up their ACU face mask.

COVID-19 testing will be provided free of charge to all members of our campus community. More details on how to access this testing will be announced prior to Aug. 15.

Screening and Policies for Employees Exhibiting Signs and Symptoms of COVID-19


Daily Health Screenings and Accountability –
 Prior to entering campus, all employees must complete a daily online Health Screening Form.  

Reporting Potential or Diagnosed COVID-19 Illness Policy While at Home

Employee Steps:

  1. Do not come to work.
  2. Inform your supervisor and complete the COVID-19 Notification Form.
    • Be prepared to share the answers to the following questions: 
    • What are your symptoms?
    • When did your symptoms start?
    • What locations have you been at ACU within the last 14 days?
  3. Who have you been in direct contact with at ACU, i.e., been with for 15 minutes or more at less than 6 feet distance?
  4. Seek immediate guidance from your healthcare provider.

Supervisor Steps:

  1. Instruct the employee to complete the COVID-19 Notification Form.
  2. Notify human resources at humanresources@acu.edu. HR will ensure that Risk Management is notified so the workspace can be properly disinfected as needed.
  3. As needed, inform your team that a member of your team is out sick, being careful to share only the information your employee has given you permission to share. 

At a minimum, employees must stay home until they are free of fever for three consecutive days without fever-reducing medication and 10 days since the onset of symptoms.

Reporting Potential or Diagnosed COVID-19 Illness Policy While at Work

Employee Steps:

  1. Ensure you are wearing a mask.
  2. Inform your supervisor and complete the COVID-19 Notification Form. Be prepared to share the answers to the following questions:
    • What are your symptoms?
    • When did your symptoms start?
    • What locations have you been at ACU within the last 14 days?
    • Who have you been in direct contact with at ACU, i.e., been with for 15 minutes or more at less than 6 feet distance?
  3. Go home immediately. If an immediate departure is not possible, you should stay isolated until a ride home is available.
  4. Seek immediate guidance from your health care provider.

Supervisor Steps:

  1. Ensure your employee is wearing a mask.
  2. Send the employee home immediately. If an immediate departure is not possible, the employee should stay isolated until a ride home is available.
  3. Ensure your employee completed the COVID-19 Notification Form.
  4. Notify Human Resources at humanresources@acu.edu. HR will ensure that Risk Management is notified so the workspace can be properly disinfected.
  5. As needed, inform your team that a member of your team is out sick, being careful to share only the information your employee has given you permission to share.

At a minimum, employees must stay home until they are free of fever for three consecutive days without fever-reducing medication and 10 days since the onset of symptoms.

Communication of Exposure and Contact Tracing Policy

Once a COVID-19 Notification Form is submitted, HR will notify individuals who have been identified as direct contacts of potential exposure and advise about next steps.

Health Privacy Policy

All COVID-19 data collected from the COVID-19 Notification Form will only be sent to and stored by HR. In addition, all HIPAA Privacy and Security Policies will govern the privacy of data shared.

Employee Leave Policies for COVID-19

Caring for Yourself For employees ill with COVID-19, sick leave should be used to cover time away from work.

Caring for Relatives – Sick leave can also be used to care for family members ill with COVID-19.

Quarantine Policy – Employees must quarantine for 14 days if they have been in direct prolonged contact (within 6 feet for 15 minutes or more) with someone who has been diagnosed (clinically or test-confirmed). 

If quarantined, employees must:

  • Inform their supervisor.
  • Work remotely to the degree their position allows.
  • Record sick leave for any time they are not able to work remotely during their quarantine. 

Accommodations for Vulnerable Persons

We recognize and support the need to provide accommodations for employees who are vulnerable to COVID-19 or employees who live with individuals who are vulnerable to COVID-19. Per the CDC, an individual falls into the vulnerable category if they are over age 65 and/or have one or more of the following conditions:

  • Chronic lung disease or moderate to severe asthma
  • Serious heart conditions
  • Immuno-compromised (e.g., cancer treatment, smoking, bone marrow/transplant, immunodeficiencies, prolonged use of steroids or immune-weakening medication)
  • Severe obesity (BMI 40 or higher)
  • Diabetes
  • Chronic kidney disease undergoing dialysis
  • Liver disease

Employees should contact HR at humanresources@acu.edu if they need to request an accommodation to work from home.

If an employee’s position cannot be completed remotely, or only on a limited basis, the following accommodations will be made in priority order below:

  1. Remote work from another department will be sought on their behalf, paid at their normal position rate.
  2. If work is not available, employees will have the option to utilize their leave balances. 

If I am approved to work remotely, what technology is available to assist in performing my job?

Staff can prepare for the possibility of disruptions by becoming familiar with the technology tools that make it possible to work even when you can’t get to campus. ACU Information Technology offers several tools for collaboration, videoconferencing, chat, online storage, and more. Find out what tools you can use in this helpful tech guide for working remotely.

Hygiene and Respiratory Etiquette

Practicing basic hygiene and respiratory etiquette has been proven to prevent the spread of COVID-19. 

Masks – Employees may bring their own cloth mask to work. If an employee needs a mask, ACU will provide one reusable cloth mask per employee at no cost. Contact humanresources@acu.edu for more information. Single-use disposable masks can be obtained from Risk Management. 

Handwashing – Employees should wash their hands for at least 20 seconds with soap and water frequently throughout the day, especially at the beginning and end of their time on campus, prior to any mealtime and after using the restroom. Hand-sanitizer dispensers are also available and can be used for hand hygiene in place of soap and water if hands are not visibly soiled.

Cover Your Cough or Sneeze – Employees should cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and avoid touching their face – in particular their mouth, nose and eyes – with their hands. Tissues should be disposed of in the trash and individuals should wash or sanitize their hands immediately afterward.

Physical Distancing Policy

To ensure the protection of employees and students, the following physical distancing practices must be followed:

  • Employees and students must not gather in groups in confined areas, including elevators.
  • Call, email, message or video conference as much as possible rather than meet face to face.
  • Employees and students must not use someone else’s personal protective equipment. 
  • Phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment should not be shared without proper sanitization in between uses.  
  • Common spaces such as break rooms, study spaces and conference rooms must have furniture rearranged to promote physical distancing.

What should I do if I am sick or need to self-isolate?

If you are sick, stay home. Employees should not come to work when they are sick. Inform your immediate supervisor that you need to take time off and utilize your sick leave. If you are concerned about the amount of sick leave you have, contact humanresources@acu.edu.

Can I work remotely?

See the Employee Return to Campus Plan page for details. 

What if I want to be tested for coronavirus?

Only health care providers can request a test for the virus that causes COVID-19. According to the Abilene Taylor-County Public Health District, testing approvals are based on symptoms and on risk factors, such as travel history or exposure to individuals known to have the disease. You can text “covidhelp” to 325-216-4824. You will immediately receive a link to complete a questionnaire that will triage your symptoms and direct you to either the screening clinic hotline or recommendations for care at home.

Campus Visitor and Contractor Policy

Until further notice, ACU discourages visitors from coming into indoor locations on campus unless it is essential to business. Where business-critical and in-person visits must occur, such as to allow equipment or facilities to remain operational, please have visitors complete the daily online Health Screening Form. Face masks are required in all indoor spaces unless someone is alone in a private office. Face masks also are required outdoors when physical distancing is not possible. Note that ACU forbids visits from persons who have had known exposure to persons with COVID-19 within the past 14 days, or who are exhibiting symptoms of fever, new cough, shortness of breath, chills, muscle pain, sore throat or loss of taste or smell.

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