May 26, 2020 – Email to faculty and staff about plan to return to campus
Dear Faculty and Staff,
It’s hard to believe 10 weeks have passed since we’ve been together as a campus community. During this time, most of you have been working remotely, but we’ve been maintaining our facilities and grounds so we would be ready to welcome you back. We’ve also been praying continually for the health and well-being of you and your family.
Our Emergency Response Team, along with the Senior Leadership Team, has been working hard to determine what a plan for bringing you back to campus might entail. As most of Texas has begun opening back up, and as we look ahead to a fall semester with our students on campus in less than 90 days, it’s important for us to reopen our offices and start phasing you back to campus.
We realize this face-to-face environment will look different, so we’ve sought guidance from various sources, including the Centers for Disease Control and Prevention, the Texas Department of State Health Services, and our own Campus Health and Safety team, which was commissioned in April.
Beginning June 1, employees will transition back to campus in three phases. Depending on the configuration of office space, department heads and supervisors have the flexibility to use one or more of the following options to ensure proper social distancing:
- Staggered work days on campus
- Staggered start and end times
- Various combinations of on-site and remote work
Accommodations will be made for those who are in a vulnerable group or who live with someone in a vulnerable group.
It’s important for all faculty and staff to read the plan. Here are a few items of note:
Your date to return to campus – By clicking on the link for Phase 1, 2 or 3 in the plan, you can find out which timeline your supervisor has designated for you. Specific questions or concerns about your date to return to work should be addressed by your highest-level supervisor.
Daily health screening - Prior to entering campus, all employees must complete a daily health screening.
Face masks - The use of face masks is encouraged in public spaces where social distancing is difficult to maintain. Examples are hallways, elevators, restrooms and lobbies. Face masks will be provided for those who need them.
Gathering in groups - Employees should not gather in confined areas, such as conference rooms, break rooms or private offices, and are encouraged to call, email or video conference as much as possible while working on campus.
My staff and I are here to help you with this transition. Please contact us at firstname.lastname@example.org with any questions you may have. We are in the process of distributing posters and other reminders on campus of daily hygiene and virus prevention protocols.
We look forward to having you back on campus this summer. We are better together, and that’s just one of the many things I appreciate about working with all of you!
Wendy Jones, SPHR, SHRM-SCP
Chief Human Resources Officer & Title IX Coordinator