Important Information for Abilene Students


Classes

We will continue providing instruction via online learning through the end of the current semester. On-campus, face-to-face instruction will resume as soon as the environment is safe and appropriate. 

Graduation

All students cleared to graduate in May who successfully complete their Spring 2020 courses will have their degrees conferred on their official transcript in May once grades are posted, as usual. Students who complete degree requirements in the summer will have their degrees conferred once summer grades are posted, as usual. 

We are postponing Commencement ceremonies until Aug. 7-8, 2020. We look forward to celebrating this major milestone with our graduates and their families. Follow these links to the details you need to prepare for Commencement in August for undergraduate students and graduate students

Grading 

Graduate and undergraduate students at the main campus will have additional options for course grading during this unprecedented and unpredictable semester. Faculty will report the letter grades students earn in their courses. However, students may choose to shift to Credit/No Credit grading of any or all courses after grades are submitted.

The process for students to shift from a letter grade to CR/NC will be announced before the end of the semester. 

The Credit/No Credit approach is similar to a pass/fail structure, but without the GPA penalty of an F. Neither the grades CR (Credit, for an earned A, B, C or D) nor NC (No Credit, for an earned F) count toward the GPA; students who receive NC in a required course must repeat it to complete their degree requirements. 

Students should consider several factors in making decisions about grading in Spring 2020:

  • CR/NC may be used for all Abilene undergraduate and graduate courses, not just electives.
  • Courses graded CR/NC in Spring 2020 will not count toward a student’s limit of 12 hours of this type of grading toward a degree.
  • A grade of CR will satisfy any subsequent course prerequisite of “C or better” in the course taken in Spring 2020.
  • Students who are repeating a course in which they previously earned a letter grade may choose the CR/NC option.
  • Choosing CR/NC might affect whether another university would accept the course for transfer in the future.
  • Students who are working toward licensure and/or planning to attend graduate or professional school should confer with their faculty mentor and advisor before shifting a required course from a letter grade to CR/NC.

Summer Sessions

We will continue the suspension of face-to-face courses through Summer 1 (aka Maymester) May 11-28. We are currently exploring which Summer 1 courses students need for completing their degrees and moving those from face-to-face to online. At this point, other summer sessions remain as scheduled, and we will continue to assess how they will be delivered. We encourage students to continue to register for the courses they need. Specific information regarding course delivery will be announced later. Any questions regarding summer courses should be directed to academic advisors.

Academic Support

We will continue to offer academic support, including academic coaching, tutoring and advising. Any questions should be directed to academic advisors.

Spiritual Formation Credits 

All spiritual formation credits for Spring 2020 are considered completed for all current students.

Student Employment

Student employees should be in conversation with their supervisors. Student employees who are currently working should be logging their hours as normal. Those who were not able to work during March 16 - April 9 should log their normal work schedule on the “Campus Closure” line on their time sheet. Beginning April 10, only students who are completing work should be logging those hours on their time sheets.

Student Housing

Unless approved via the exception process described below, students currently residing in a residence hall must vacate their room by May 31, 2020. Twenty dates between April 6 and May 31 have been reserved for the move-out process. See Student move-out section of FAQs for more information.

Retrieving belongings – See Student move-out section of FAQs for more information.

Essential items – Students who desire to return and retrieve essential items MUST complete this form and be approved to return. Upon completion and approval, staff will coordinate and communicate dates and times to retrieve personal essential items. Examples of essential items are laptops, course materials and medication. If students have essential items in their rooms, but cannot come to campus and retrieve them, we will ship them to you at no cost as soon as possible. Please complete this form to request your items be shipped. We will schedule a call time to enter your room live on the call and collect your items.

Final move out – See Student move-out section of FAQs for more information.

Remaining in a residence hall – Our priority is the well-being of our students and our campus. At this time, out of an abundance of caution and care, we are limiting access to our residence halls to students who currently meet one (or more) of the following criteria: 

  • The student’s permanent residence is outside of the U.S. and she/he is unable to travel to their home country. 
  • The student's academic department has deemed their in-person internship, clinical or practicum will continue and requires their on-site presence, and s/he has accepted that arrangement. 
  • The student has personal circumstances preventing her/him from returning home. Some examples include: 
    • The student is classified as an independent.
    • The student is part of the foster care system.
    • The student/student’s family does not have a permanent address.
    • The student's home community is quarantined and is not allowing open travel to/from that location.
    • Returning home represents a health/safety threat to the student or those at home.
    • Returning home will prevent the student from accessing their courses remotely because of insufficient internet and technology capabilities.

Students requesting to remain in university housing should complete this form.      

Students living off campus – Students living off campus are free to make decisions as they determine. However, we advise them to practice social distancing and limit in-person interactions.

International Students

ACU will assist international students who are unable to return home and need to remain in campus housing. Those requesting to remain in university housing should complete this form. The Department of Homeland Security and Immigration and Customs Enforcement agency have released the following policy change: International students are now permitted to continue their studies via online courses outside of the U.S. This means they may complete the spring semester either in the U.S. or return to their home country without any conflict in their immigration status. Any questions or concerns should be directed to Lucy Dawson (325-674-2237, lucy.dawson@acu.edu).

Vehicles 

Vehicles may remain on campus until May 31, 2020, regardless of the parking lot where the car was left parked. As long as it is on university property, you will not receive a ticket. ACU Police remain available 24/7 at 325-674-2911.

Dining 

Students can continue to utilize the Bean for grab-and-go dining. Students who need additional assistance should contact SOAR.  

Refunds

We are exploring options for how to handle potential adjustments for room and meal plan charges and will communicate these plans by March 31.

Events and Activities

All events and activities have been cancelled, postponed or moved online. In-person gatherings are discouraged and in-person social interaction should be extremely limited whenever possible, in accordance with state and local regulations.

Campus Visits

Campus visits are closed at this time. To continue to offer a visitor experience, we are creating a new campus virtual tour. 

Employees

ACU employees will continue to work remotely until further notice unless their supervisor has notified them that their presence on campus is necessary.

Travel

University-sponsored travel has been suspended until the end of the fiscal year (May 31). Petitions for exceptions must be submitted in writing to covidquestions@acu.edu. Personal travel for employees is strongly discouraged.

Study Abroad

All Study Abroad programs and World Wide Witness and Global Service Trips scheduled to start before July 1 have been canceled or postponed.  

Building Access and Campus Services

The Bean and Brown Library will remain open until further notice, but there may be reduced hours. The Money Student Recreation and Wellness Center will be closing at midnight March 20 through at least April 3. Classrooms will be locked. All of this is subject to change if there is a confirmed case of COVID-19 in Abilene.

Health Services

Taking care of ourselves and others during this challenging time is of paramount importance. If there is a medical emergency, please call 911 and notify them of any travel or exposures. Wildcat Care (telemedicine) is available 24/7 at no cost to students, enabling you to consult a provider from home. We highly recommend this approach. 

The ACU Medical Clinic is operating by appointment only and patients should call 325-674-2625 to be screened and have an appointment scheduled. No one should enter the Medical Clinic without an appointment. Remember that COVID-19 shares many symptoms with the influenza virus. Let the ACU Medical Clinic know where you have traveled recently or how you might have been exposed to the virus. The ACU Medical Clinic, along with the state and city health departments, will determine if you should be tested for COVID-19.

While caring for our physical health has been constantly reinforced, the unusual times we face can take a toll on our emotional health as well. As a reminder, Wildcat Care also provides 24/7 mental health counseling services at no cost to students. Should you find yourself struggling with anxiety, depression or other mental health challenges, we encourage you to reach out to Wildcat Care professionals immediately.