ACU Information Services and University Relations Operational Policy

Use of ACU Web Templates and Systems:

Responsible Office:  Strategic Marketing Operations and Web Integration and Programming
Policy Sponsor:  Web Strategy Team

Audience: Faculty, Staff and Students

Policy:
University Web pages and pages that are the electronic equivalent of an ACU publication will be published using the following guidelines:

1.  Web publishers must follow the university Web Style Guide for content and design.

2.  Web publishers will create and publish using the Content Management System (CMS) and official university templates.

The use of these templates is mandated for all academic departments, administrative offices, centers and other units.

Outsourced Web sites, designs, or Web-based programs associated with the university that require the use of non-ACU systems must still follow all style, content and template guidelines and must receive approval before implementation.

Employee-sponsored professional organizations and student organizations may create Web pages using ACU systems but are not required to follow ACU style guidelines.  They may use ACU-provided templates created for this purpose but are not required to do so.

See Guidelines for Publishing Official ACU Web Sites and Guidelines for Publishing Employee-sponsored Professional Organization Web Sites for more information.

Overview of issue:
The Web is a highly-visible and heavily-used strategic component of ACU's public presence.  The ease and distributed nature of electronic publishing is often at odds with the need for security and compliance with applicable state and federal laws.  This combination of factors emphasizes the need for a systematic approach and approval process that takes this into account.

Change Control: Revisions to this policy must be reviewed and approved by the Web Strategy Team and the Operating Cabinet.

Exemptions:  Any exceptions to this policy must be approved by the Web Strategy Team and Strategic Marketing Operations.

Notification Tree:  The following individuals or offices should be notified prior to implementing changes to this policy:  Web Strategy Team, and Operating Cabinet.

Effective Date:  April 26, 2006
Expiration Date:  None
Review Date:  January 12, 2006; revised April 25, 2006 to reflect organizational changes.

Policy Owner:  Carmen Foster, Webmaster

 

Guidelines for Publishing Official ACU Web Sites:

1.  University Web Pages

All university Web Pages, including those published by offices, departments, colleges, programs, centers or other units, will be published using the content management system (CMS), official ACU templates, and the ACU Web Style Guide for content and design.  Training is provided for using the CMS.

A university unit is defined as one that meets at least one of the following criteria:

a.  Is receiving ACU funds or resources,
b.  Is the equivalent of an electronic ACU publication,
c.  Represents ACU to the public.

2.  Outsourced Programs or Requests for a Different Design

Any Web site, design, logo or Web-based program that is associated with the university or that needs to be integrated with the university's official Web site, must be approved by the Web Strategy Team before implementation or being linked to the ACU site.

 

Guidelines for Publishing Employee-sponsored Professional Organization Web Sites

Employee-sponsored professional organizations may create Web pages using ACU systems but are not required to follow ACU style guidelines or use official ACU templates.  They may use ACU-provided organization templates created for this purpose but are not required to do so.

An employee-sponsored professional organization is defined as an organization that is 1) closely associated with ACU's mission or closely associated with an employee's profession and 2) not receiving funds or resources from ACU and not under ACU's direction.

Three options for publishing employee-sponsored professional Web sites:

1.  Employee-sponsored organizations may use an organization template available in our content management system (CMS).  Training is provided for using the CMS.

A greater amount of design freedom is given with the ability to upload a top left logo and banner image, as well as choose background and link colors.  Another choice in the CMS is the blank template, where html can be uploaded.  This template affords complete design control, but does not include the dynamic menu, search, and inherited headers and footers.

2.  Another option is to create the site using ACU Web space.

Files are uploaded directly from an on-campus computer or through the myACU Files menu.  Every Faculty, staff, and student is given a limited amount of personal Web space.  Only that person has access to update the pages.

*Note:  With option 1 and 2, a shortened alias Web address can be created (http://www.acu.edu/name).  ACU does not, however, issue domain names for sites that live on ACU servers (http://name.acu.edu).

3.  A third option is to use a third-party, Web-hosting service at their expense.

ACU can still link to that site, provided it honors the ACU Responsible Use for Information and Technology policy - http://www.acu.edu/technology/cio/policy.html.

 

Guidelines for Publishing Student Organization Web Sites:

Student organizations (those who have an ACU faculty or staff sponsor) may create Web pages using ACU systems but are not required to follow ACU style guidelines or use official ACU templates.  They may use ACU-provided organization templates created for this purpose but are not required to do so.

Three options for publishing employee-sponsored professional Web sites:

1.  Students may use an organization template available in our content management system (CMS).  Training is provided for using the CMS.

A greater amount of design freedom is given with the ability to upload a top left logo and banner image, as well as choose background and link colors.  Another choice in the CMS is the blank template, where html can be uploaded.  This template affords complete design control, but does not include the dynamic menu, search, and inherited headers and footers.

2.  Students may create the site using his or her personal ACU Web space.

Files are uploaded directly from an on-campus computer or through the myACU Files menu.  Every Faculty, staff, and student is given a limited amount of personal Web space.  Only that person has access to update the pages.

*Note:  With option 1 and 2, a shortened alias Web address can be created (http://www.acu.edu/name).  ACU does not, however, issue domain names for sites that live on ACU servers (http://name.acu.edu).

3.  Students may use a third-party, Web-hosting service at their expense.

ACU can still link to that site, provided it honors the ACU Responsible Use for Information and Technology policy - http://www.acu.edu/technology/cio/policy.html.

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