Abilene Christian University Information Services Operational Policy

Cell Phone Policy

Individuals determined by the Associate Chief Information Officer to meet the following criteria will be provided with a cell phone paid for by the University:

• President, Chancellor, Executive Assistant to President, President’s Cabinet
• Employees with responsibility for the security of the students, employees, and university property, e.g., Chief of Police, Dean of Campus Life, Campus Physician.
• Employees for whom emergency access is required at all times for campus operational issues, e.g., Information Services management and designees; Chief Administrative Services Officer; Physical Resources management and designees.
• Employees who demonstrate to their divisional vice president that a university provided cell phone would result in either reduced costs or increased revenues to the University, e.g., development officers and admissions counselors with frequent travel schedules
  

Cell phones may not be purchased through nor phone contracts paid via ACU’s corporate purchasing card. Any cell phones contracted without the approval of the Chief Information Officer must be paid for with personal funds.

When possible, Information Services will obtain “shared minute” contracts for appropriate departments as well as encouraging departments to share phones when “on-call” usage is rotated among several employees.

Employees may use ACU-provided cell phones for incidental, personal use provided it does not add to the cost to ACU. The rate plan chosen should take into account business needs only and should not reflect any personal use needs.

An employee may be reimbursed for business use of his or her personal cell phone by using the procedure for other types of business expense reimbursements, including providing Accounts Payable with a copy of the cell phone bill and a description of the business purpose of the call.

Effective Date:  June 14, 2005
Expiration Date: None
Review Date: December 7, 2007

Policy Owner
Director, Technology Support Services