Track & Field
UIL Track & Field Contest Schedule 2021
Meet Director
Michael Rasor
Pre-Meet Contact
Michael Rasor
ACU Box 27916
Abilene, Texas 79699
Phone: 806-368-1474
FAX: 325-674-6831
michael.rasor@acu.edu
Dates
April 23-24, 2021
Venue
Elmer Gray Stadium
2117 Campus Court
Abilene, Texas 79699
Admissions
UIL Regional Track and Field Meet Ticket Pre-Sale
GENERAL INFORMATION
District Assignments
As we have done in the past, we are asking that each district provide workers to aid in the running events and field events. Please let us know by April 10, who will be working in each spot. You can rotate your coaches throughout the weekend.
Here are the event assignments and the number of individuals we require for each district:
District 1 - Hurdle setters for 100/110 and 300 hurdles (4-6 individuals)
District 2 - Boys and Girls Pole Vault (3 individuals per)
District 3 - Running events, block setters (3 individuals)
District 4 - Boys & Girls Shot Put (3 individuals per)
District 5 - Boys and Girls Discus (3 individuals per
District 6 - Boys and Girls Long Jump (3 individuals per)
District 7 - Boys and Girls Triple Jump (3 individuals per)
District 8 - Boys and Girls High Jump (2 individuals per)
*Note: Meet helpers will not be designated as a head official.
Entering Athletes for Regional Competition
A FULL result copy of Area meet results will need to be emailed to michael.rasor@acu.edu . An advancer file from Hy Tek or Meet Mate will also NEED to be emailed michael.rasor@acu.edu . Substitutions will be closed on Tuesday, April 20, 2021. Per the UIL, all Districts/Areas are required to provide all qualified athletes current grade level. If this is not done we will need you to fill in that information upon packet pickup.
To Create an Advancer File in Hy Tek
To generate the Advancer file use: File | Export | Advancers | Select All
a. Top how many from each event: 4
b. Maximum Qualifiers per Event: Leave blank
c. Include relay athlete names: Check
d. Custom Select Advancers: Leave blank
e. Click on Create Export | OK
f. Select drive A : (or wherever you can get to the files for attaching to an e-mail)
g. Note the filename: TCL##-##.TCL and where the files are located.
Click OK when the export is finished.
After creating the advancer file, send it as an email attachment to michael.rasor@acu.edu .
Substitutions
If any of the top four places in the area will not be able to compete, the coach or school administrator whose athlete will not compete should notify the coach or school administrator of the fifth place winner in order that the vacancy may be filled. Also, email michael.rasor@acu.edu the regional meet office of any changes. All substitutions must be made final by 5:00 p.m. on Tuesday, April 20, 2021.
Athletic Trainers
Abilene Christian University is not responsible for providing athletic training services to the regional track meet. The ACU training staff will provide ice and bags for the athlete's needs. They will also provide water for the competition. Our training staff is not allowed to examine, evaluate, or provide treatment to high school athletes. Please provide your own trainers for the competition.
Heat Sheets
Heat sheets will be available upon arrival at the Regional Track meet. See packet pick-up below for more information.
Running Finals
The running finals, with the exception of the Boys and Girls 3200m race on Friday morning, will be contested Saturday, April 24, 2021. The running finals will be run on a time schedule, prelims on a rolling schedule.
Entry to meet
A wristband is necessary to gain entry to the meet. Team packets will include three coaches' wristbands only (3 for girls team, 3 for boys team). Please have your buses drop off athletes in the parking lot located directly south of the track. Athletes and coaches must first enter at the main entrance to the track stadium to get packets with wristbands. Coaches can purchase additional coaching wristbands for the general admission price.
Parking
Bus parking TBD. Fan parking will be located to the west and south of Elmer Gray Stadium, and along Campus Court.
Team Camps
Team camps will ONLY be allowed at the warm-up field located directly east of the track. Please put all tents and camps on the interior fence perimeter of the warm-up field. NO camps or tents will be allowed inside the track stadium.
Electronics
No radios, tape recorders, walkie-talkies, cell phones, or CBs are allowed in the warm-up, competition area, or on the field. This includes listening to headphones while warming up in the competition area.
Facilities
Dress and shower facilities will not be available at the track.
Workouts
There will be no workout on the track for Regional Meet qualifiers.
Relay Hand off Practice
Sprint Relay teams may practice relay hand offs on Friday, April 24 at the conclusion of the Boys 3200m race. Relays may practice relay hand offs one hour prior to the beginning of their regional running finals on Saturday, April 24.
Prelims/Final Qualification
There will be no prelims in the 800m run, 1600m run or the 3200m run. The 3200m run final will be held on Friday morning, April 23. The top eight contestants will qualify to the finals in all events. In running events, qualification will be by time alone, not by heat winners.
Awards
The top three in each event will receive medals immediately after the event at the awards presentation on the track infield. For throwers, make your way over to the stadium immediately following the conclusion of your event so your awards can be handed out.
RULINGS
False Starts
The no-false-start rule is in effect. Runners will be disqualified upon the first false start.
Ties
All ties must be broken through 6th place. There will be a wild-card entry going to State and all ties must be broken in order to do the call-up from any region.
Protest
Protests must be filed in writing within 15 minutes of when the results of the event are announced. Please file your protest with the appropriate officials, who will have the protest paperwork on hand.
A Jury of Appeals will be selected prior to the meet for coaches to challenge the Meet Referee's decision. All decisions by the Jury of Appeals are final, no exceptions.
IMPORTANT TIMES
Packet Pick-up
There will be a packet pick-up on Thursday, April 23, 2021, in the meeting room at the Track and Field offices located at the northwest corner of the track stadium, from 5:30 pm until 7:30 pm. You may also pick up your packet upon arrival at the headquarters table located on the outside of the south side of the track and field offices. Coaches may leave their throwing implements with the weigh-in official located in the same room as the packet pick-up on Thursday.
Athlete Check-in
● 30 minutes prior to each event. The announcer will call 1st, 2nd, and 3rd calls for each event.
● Athletes will receive their hip numbers at check-in. Relay cards should be turned in to the clerk at this time.
● Field event participants may check-in at the event site.
Implement Weigh-In
Implement weigh-in will be on Friday and Saturday from 8:30 AM until 11:00 AM. Please have your implements weighed in at least 45 minutes prior to your event. Implements will be checked out to the athletes at the completion of the throwing event. Any implements that are left will be available to pick up at the weigh-in station. The weigh-in station will be located in the implement shed at the throwing field north of Ambler Ave.