Guide to Vacation Accruals and Rollovers for Exempt Employees

The “Vacation Year” starts on January 20 of any year and ends on January 19 of the subsequent year.

Vacation accrues based on the number of hours you work each pay period, and on your years of service.  Please refer to the following chart to determine how many hours you could receive per month and annually if you are a full time employee. 

Years of Service Amount of Vacation
0 to 4 80 hours (6.67 hrs/month)
5 to 9 120 hours (10 hrs/month)
10 to 14 140 hours (11.67 hrs/month)
15+ 160 hours (13.33 hrs/month)

 

Leave balances are updated when each payroll is processed.

The following information is important to know about how banner “rolls” your vacation balance at the end of the vacation year. 

  • First, hours used during the pay period are subtracted from your balance.
  • Second, hours earned are added to your balance.
  • Finally, if your balance exceeds 80 hours at that point, your balance will roll and show 80 hours available for your use for the new vacation year.  Your new balance will be reflected on 2/1 in banner.

 

It is important to note that if your balance is close to 80 hours, you must anticipate the accrual that will happen on the 2/1 payroll and factor that in to determine if you will lose any vacation hours. Final day to use vacation balance for the current caledar year is Jan. 19th.