ACU has Upgraded the "Files" Storage System
ACU has recently upgraded the "Files" system to give the user more funtionality. You will find a new drag and drop method of uploading files, subscriptions that will email you if files are updated or changed, Bookmarks of other shared folders, ability to track versions, and much more!
Listed below are some answers to the important questions you may have:
Getting Started with "Files"
What is Files?
“Files” is the new file storage system that is available to all ACU employees and students. It is a safe way to access and share files whether you are on-campus or off-campus. It is more secure and protects your data. It is accessible from any computer platform. With “Files,” floppy disks or sending documents through e-mail is no longer needed.
How do I open a document?
To open or save (to your desktop) a file or folder, double click the selected file. You can also right-click the file and choose “Open in Browser”.
How do I edit a document?
Navigate to the document you want to edit. Right-click the document and save the document to your desktop. Once you’ve saved the files to your local hard drive, you can edit it, save changes, and upload the file back to “Files”. The system will ask you if you want to replace the existing file or not.
How do I upload a new file to my account?
How do I, as a student, send my assignments to my professor?
Once you have completed your assignment, log in to myACU and click “Files” and click the “Courses” tab. Select the Dropbox folder and click the “Upload” button on the toolbar. Select the document from your hard drive and click “Start Upload”.
How do I know when the professor has graded my assignment?
Once the assignment has been graded, the professor will upload it into the “Returned box”, which will initiate a script to move your file into your box. Log in to myACU, and click “Files”. Select the “Courses” tab and select your box (it will have your username and your name next to it) and the document that has been graded will have your name on it with the word “RETURNED” at the end of the file name.
As a faculty member where do I put graded assignments?
Log in to myACU and click “Files”. Select the “Courses” tab and upload all graded assignments into the “Returned” box. A script will automatically run which will put all graded assignments into the student’s folder with the word “RETURNED” at the end of the file name. The file name will have the student’s username within the name originally.
As a faculty member, is there a shared folder where I can work with a student one-on-one?
The student has a box labeled with his/her username and full name. This is a shared box where documents can be kept and revised. Once “Versioning” has been enabled, the student or faculty member can see what changed and when the change occurred (each new version is time-stamped). Using the shared student box will also prevent the file from being renamed over and over again causing the file name to get longer.
How do I let someone else edit my file?
In order for someone else to edit your file, they must have write permission on that file. There are several ways in which someone else can be granted write permission on your file. The appropriate method to use for granting such permission depends on what type of user that other person is.
If the person you wish to edit your file is another “Files” user (ACU employee or Student), you may grant specific write permission to that person through the file's Sharing permissions.
If the person you wish to edit your file is not an ACU user, you may issue that person a write-permission ticket for the specific file.
How do I link to another folder?
If someone else grants you read access to their folder, you may create a direct link to that folder using your Bookmarks. A Bookmark is defined as a shortcut to your folder or another user's folder for which you have permission to access.
Is there a way for me to find out every time someone edits a certain file?
You can be notified when a file has been edited by using Subscriptions. Subscriptions give users the ability to request to be notified via email when files or folders, to which that user has read access, are viewed or changed. Select the file, right-click on it and choose subscriptions. By subscribing to a document you are emailed every time the document is modified.
How do I create a personal web site?
All ACU employees and students have a Web space to create a personal webpage. Your address will be www.acu.edu/~username.
Everything located in the Web folder in your ACU Files space will show up on your personal webpage at www.acu.edu/~username. You will need to create the html code and save your files to the Web folder in order for your personal website to start working.
If you have questions about creating an html page please visit this html tutorial.
How do I mount the web folder so I can upload my html files?