Information for Vendors

University Procurement welcomes you to Abilene Christian University

Our Mission
The mission of University Procurement is to support the University and the 21st Century Vision and to strive to help other departments reach their goals in doing their part.  We reduce expenditures via discounts, buying groups, partnerships with merchants and use of the PCard; increase productivity by providing departments with the tools and information they need to make informed and cost effective purchasing decisions and provide operational services that save money, promote sustainability, model excellence and serve as an example to our students.

Purchasing Authority
The only authorized purchasing commitments are made by either:

  • A Valid purchase order issued by University Procurement
  • A Purchasing card (MasterCard - JPMorgan Chase).  Credit Card is the preferred method of payment.

ACU policy stipulates that unauthorized purchasing commitments are the responsibility of the individual making the purchase and not the responsibility of ACU.

Vendor Selection
ACU departments may select the vendor for most of their purchases. University Procurement does make vendor recommendations to the departments in a variety of purchasing categories. University Procurement does not maintain a bid list or a list of potential vendors. We will be happy to add your company's catalog and other literature to our library for the departments to look at.

Our Information Technology division specifies all computer, voice and data hardware, software, peripherals, etc. You may contact them at 325-674-2675 or ACU Box 29005, Abilene, Texas 79699-9005.

Recommended Vendors
We consider five topics important in selecting our recommended vendors. Your attention to them will help establish a meaningful relationship with ACU:

Price We want to purchase materials and services at prices that are competitive. Fairness will be determined by competition.
Quality We purchase products of the highest quality we can afford.
Service We appreciate real service. We expect information that is accurate and factual. Furthermore, once an agreement has been made with ACU to deliver a product or a service, we expect our suppliers to honor their commitments.
Performance    Evidence of the right price, quality, and service will be demonstrated by performance. We prefer long-term relationships to sporadic "good deals." A new vendor will be required to make significant improvements in price, quality or service, before we change from an existing supplier.
Value Many factors are considered with respect to value (i.e. price and quality). Ultimately, a representative of the university will determine the value of a product or service to ACU. As a result, considerations other than price may determine the outcome of a particular purchase.

Vendor Visits

Representatives are highly encouraged to schedule appointments with our buyers. Our office hours are 8 a.m. to noon and 1 to 5 p.m. Monday through Friday.

Addresses and Telephone Numbers

University Procurement
ACU Box 28202
Abilene, Texas 79699-8202

Billing - Accounts Payable
ACU Box 29110
Abilene, Texas 79699-9110

Note: Invoices must have the purchase order number on them to be processed and paid. Invoices without purchase order numbers will be returned to the vendor.

Shipping Addresses
Each department has its own shipping address. This address will be on the purchase order or should be obtained when the order is placed with the purchasing card. See Mail Services' Web page on How to Mail or Ship to ACU for more information.

Please call us if you have questions. Thank you for your interest in doing business with ACU.