Receiving a P-Card

If an employee would like to receive a p-card, it should first be discussed with the employee’s supervisor. If the supervisor determines that a p-card is needed, fill out a New Purchasing Card Account Application and submit to University Purchasing. The card will be distributed along with a purchasing card agreement by University Purchasing to the new cardholder once the cardholder has completed and passed the p-card test

Once received, the cardholder is responsible for activating their p-card by calling the toll free number provided on the card. The cardholder must also read and sign the purchasing card agreement and return it to University Purchasing. When logging in to SDGen2 (JP Morgan’s Smart Data website) for the first time, the cardholder’s user ID is the 16-digit card number. Please contact a p-card administrator for the password. The cardholder will then be prompted to change his/her user ID and password.

Each card is issued to a named individual; departmental p-cards will not be issued. Abilene Christian University is clearly displayed on the card, along with ACU’s tax ID for sales tax exemption purposes. The standard monthly credit limit is $5,000, and every p-card is paid off each month.