Student Organizations

Special Events Registration Form

Please fill out the form below and click submit. If you have any questions, refer to the Student Organization Handbook or contact the Office of Student Organizations and Activities at x2069.


(* indicates a required field.)

* 1). Name of Organization Hosting Event
* 2). First Name of Student Coordinating Event
* 3). Last Name
* 4). Title/Position of Student Coordinating Event
* 5). Email Address
* 6). Cell Phone Number
* 7). Date of Event
* 8). Time of Event
* 9). Location of Event
* 10). Estimated Attendance
*11). Description of Event
*12). Does this event involve working with any non-enrolled minors? Yes No
13). If yes, describe the minors involved and whether you will be using the "buddy system" or background checks for this event.
*14). I have read the policy on working with non-enrolled minors in the Student Organization Handbook and understand that this Event must comply with that policy. Yes N/A
*15). Does this event involve travel outside of the Abilene city limits? Yes No
16). If yes, which mode of travel is involved? (check all that apply) Commercial Plane University Vehicle Rented Vehicle Personal Vehicle Other
17). What steps have you taken or will you take to comply with the travel policy?
18). I have read the policy on travel in the Student Organization Handbook and understand that this Event must comply with that policy. Yes N/A
*19). Are you contracting for goods, services or facilities with a non-university entity? Yes No
20). If yes, have you submitted the contract for review? Yes No
21). If you have not submitted the contract, what is the planned date of submission of contract for review? (must allow minimum of two weeks)
*22). I have read the policy on Contracts in the Student Organization Handbook and understand that this Event must compy with that policy. Yes N/A
*23). Will you ask participants to sign an assumption of risk/waiver, medical release, or emergency contact form? Yes (Please contact the Director of Student Organizations for an appropriate form.) No
24). If not, why not?
*25). Name of Advisor approving event that will be present:
*26). Would you like this event added to the student events calendar? Yes No
*27). Is this a fund raising event? Yes No