Moving New Employees
ACU will pay for reasonable costs to relocate faculty, executive staff and exempt staff employees levels 1 and 2 whose relocation is at ACU's request and whose new, principle place of work is at least 50 miles further from the employee's home than his or her former job.
Moving Process
- After accepting your job offer, contact Sandy Hall at halls@acu.edu or 325-674-2246 to help coordinate your move.
- We will contact our contracted moving firms to arrange for estimates.
- After a decision is made, we will issue a purchase order to the movers and schedule the move. If any questions develop before or during your move, please contact us.
- After your move, gather up your receipts for your reimbursable expenses and submit them on an Expense Report. If you used a commercial moving company, make arrangements with your department for payment of your half of the expenses.
Moving Expenses
ACU's normal coverage is:
- Employee moves them self – All moving expenses will be paid. Moving expenses include packing materials (boxes, tape, rental blankets and rental dollies). Professional packing or unloading costs will not be paid.
- Commercial moving company– Half of all moving expenses will be paid. Moving expenses include packing materials (boxes, tape, rental blankets and rental dollies). Professional packing or unloading costs will not be paid.
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Reimbursable Expenses
ACU's normal reimbursable expenses are:
- Lodging – Up to three nights in a motel en route, if necessary.
- Mileage – Mileage for one passenger car at the rate of 27¢ per mile for the length of the move.
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Receipts are required for reimbursement.
Income Tax Considerations
Some reimbursed relocation costs must be claimed as income. ACU's controller will provide the employee with a list of those items which are taxable for the employee's tax planning.
