Purchasing Orders

Purchasing

The preferred method of payment for purchases is the University Purchasing Card

-OR-

Please refer to the Purchasing with Banner Finance Manual for instructions on putting in purchase orders.

Receiving
You will need to enter a receiving document every time you receive products or services from a regular or standing purchase order. This is your authorization to Accounts Payable to pay the invoice.

Encumbrances
At the time the invoice is entered into Banner Finance, the encumbrance will be reduced by the same amount. When Accounts Payable marks the invoice "final," any remaining encumbrance will be removed. If you still have an encumbrance on a purchase order that has been completely paid, please contact us at purchasing@acu.edu or 325-674-2246.