Cardholder Responsibilities

Cardholders have the following responsibilities:

1. Ensure the proper and secure use of the p-card and respect the card as if it were their own.
2. The cardholder may initiate transactions on behalf of others in his/her department; however, the cardholder is responsible for all use of his/her card.
3. Ensure that sufficient budget funds exist for making purchases and only use FOAP numbers the cardholder is authorized for.
4. Know and follow the p-card policy including all other university policies.
5. On a monthly basis, in SDOL (JP Morgan’s Smart Data On-Line website), reallocate monthly charges, provide valid business purposes, and review each transaction by checking Cardholder Reviewed.
6. Provide monthly expense reports to Accounts Payable.