Cardholder Responsibilities

Cardholders have the following responsibilities:

  1. Ensure the proper and secure use of the p-card and respect the card as if it were their own.
  2. The cardholder may initiate transactions on behalf of others in his/her department; however, the cardholder is responsible for all use of his/her card.
  3. Ensure that sufficient budget funds exist for making purchases and only use FOAP numbers the cardholder is authorized for.
  4. Know and follow the p-card policy including all other university policies.
  5. On a monthly basis, in SDGen2 (JP Morgan’s Smart Data website), reallocate monthly charges, provide valid business purposes, and review each transaction by checking Cardholder Reviewed.
  6. Provide monthly expense reports to Accounts Payable.