Reallocation Due Date:
All monthly transactions will be posted to your general ledger accounts by the 14th day of the month following the month in which charges are incurred.  For those employees redirecting transactions, reallocations should be completed by the 7th day of the month following the month in which charges are incurred. 

Smart Data On-Line Guide (SDOL)

For example:  December transactions should be reallocated by the 7th day of January. December transactions will then post to your general ledger accounts by January 14th.  Remember that you can reallocate your charges as early as the day after you make a purchase.

Expense Report/Paper Statement:
You will not receive a paper statement from the bank via US Mail.  You will simply print your expense report that is located in the JPMorgan Chase Smart Data On-Line (SDOL) website:

The process will be as follows:

  • Reallocate your transactions on or before the 7th of each month following the month in which Purchasing Card charges occur   
  • Click on the REPORT tab
  • Select - Expense Report
  • Set the date scope for the 1st of the month to the last day of the month
  • Print
  • Attach transactional receipts - must be a detailed receipt or invoice
  • Get required signatures (yourself and your direct supervisor)
  • Expense reports due in Accounts Payable by the second Friday of each month
  • All signed expense reports and their related documentation are retained in Accounts Payable in order to be available for audit upon request.

When preparing a purchasing card expense report please remember the following guidelines.

1. The preferred method of preparing receipts is to place them on a sheet of paper in order of the purchase date and tape them all securely to the sheet of paper.

2. Review each transaction to assure the legitimacy of the purchase.

3. All meal receipts must include the details of the meal.  Please send both the detail copy and the copy showing the total. The business purpose of the meal is to be written on the back of the receipt along with the names of those who ate or the formal name of the group that ate. An example might be "Event staff met to discuss the Parade of Flags".

4. Business purpose of purchases should accompany each receipt.

5. The cardholder's signature is required.

6. The department head's signature is required.  Administrative Coordinator signatures are NOT to be used in place of the department head's signature. An original signature is required.

IMPORTANT: Authorized signers of purchasing card expense reports please be sure to carefully review all transactions on expense reports.   Your signature shows that you have approved all transactions that have been made by the cardholder.   Please do not use a stamp for an authorized signature.   An original signature is required.