Circulating Material for Home Use 

  1. Library hours


    1. The library will be more frequently used before and after regular church services.
    2. It is better to be open a shorter time than to leave the library unattended.


  2. Supplies needed for circulation desk


    1. Charging tray (or box) and set of alphabetic guides.
    2. Band dater and stamp pad.


  3. Suggested circulation rules


    1. Books are ordinarily kept for two weeks and renewed for the same period. Some nonprint items might need to be restricted to two-day use.
    2. Teachers using books as part of their lesson preparation are entitled to longer checkout periods.
    3. Fines are not charged, but everyone should feel responsible for returning materials on time so that others may use them. Overdue reminders should be mailed at stated intervals.
    4. Reference books should be kept to a bare minimum so that maximum use may be gained from circulating the books.


  4. How to check out a book or other item


    1. Have patron sign card with name and address. Stamp date due slip and book card with date due. Some church libraries have all books due on Sunday.
    2. File card. Cards file alphabetically by author, or they may be filed by call number or date due.
    3. When material is returned, draw a line with a black Magic marker through name [to protect the privacy of the borrowers], replace card in book, and replace book on the shelf.


  5. Circulation record


    1. Keep a record of number of items checked out; a total marked on a calendar is sufficient. It may be helpful to keep separate totals by type of materials.
    2. Sample circulation record card:



  1. Magazine subscriptions


    1. Magazines bring current and pertinent information; subscriptions may be placed for certain titles.
    2. Make a card for each title received regularly. Use a 3x5 card or purchase printed ones. See Figure 15.


      1. On the card mark date of arrival of each issue.
      2. Mark each magazine with library ownership stamp.
      3. Place on current magazine shelf.


  2. Circulation of magazines


    1. Current issues are kept in the library; however, there may be some demand for back issues to circulate, especially for teachers who may want them for their classes.
    2. To circulate magazines, use a temporary charge slip (Figure 14) giving title and date of issue OR


      1. Make book cards for each title and file them alphabetically.
      2. When an issue is checked out, take title card from file, have borrower sign it, and indicate date of issue. Stamp with date due and file in the circulation file.
      3. When the magazine is returned, pull the card from the circulation file; mark through the name; put the magazine on the shelf and refile the title card in its place.


  3. Restoration Serials Index


    1. An index for most religious publications and lectureships associated with the churches of Christ.
    2. May be purchased in a print copy by writing RSI, ACU Box 29208, Abilene, TX 79699
    3. Available without charge online at


Care of Library Materials
  1. Binding


    1. Periodical volumes, which the library wishes to keep, may be sent to a commercial bindery for binding. Only complete volumes and those which will be of permanent value, should be bound. Consider binding those that are indexed in Restoration Serials Index.
    2. Books sent for rebinding should have worthwhile content and should have all pages intact. The paper should not be brittle.
    3. Each bound periodical volume should be accessioned and stamped. It may then be cataloged and classified as other books. Another way of handling all bound periodicals is to arrange alphabetically by title on the periodical shelves.
    4. 205 is a general classification number for religious periodicals.
    5. As library hours are limited, it is helpful for bound periodicals to circulate--this will require cards, pockets, and date due slips.


  2. Discarding books


    1. Discard books which are worn and obsolete.
    2. Mark the shelf list card and the accession book with date discarded and indicate disposition--lost in circulation, lost and paid, etc.
    3. If the library has no other copy of the book, its cards should be removed from the catalog.
    4. The discarded book should be marked: Discarded (date).


  3. Inventory


    1. By checking each shelf list card with the book on the shelf (the card in the circulation file or the record in the computer), it can be determined if any books are missing.
    2. Clip the shelf list card of those missing. If the book is still missing in a second inventory, withdraw it from the library.


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  4. Mending


    1. Only simple mending should be attempted.
    2. Plastic adhesive such as Gaylord's Magic Mend makes the book mending easy.
    3. The following can be done with plastic adhesive and mending tape (not regular Scotch tape.)

When one cover is torn loose


  • Brush plastic adhesive on back of contents, inside of cover, and on edge.

When the cover is loose


  • Bend the covers back and brush adhesive between the back and the cover. Work from both ends.

When the back is torn


  • Brush adhesive on torn section and the exposed part of contents. Press firmly together.

For torn pages


  • Place waxed paper under torn page. Apply thin coat of adhesive on edge of tear. OR: cut piece of mending tape from dispenser and apply.

For loose pages


  • "Tip in." Apply a narrow strip of adhesive on back edge of paper with side of brush. Open book and insert page, pushing it well into the back.

When cover and pages are torn loose


  • Apply adhesive and fit page back into place, working from outside edge so that pages are even and hinge is replaced.

FIGURE 16: Mending


Preservation of Library Materials
  1. Preservation is a set of actions taken to prevent, stop, or retard deterioration of library materials. Many low-cost ways of preserving library materials are easy and inexpensive but must be practiced to help.


    1. Use clean hands to touch library materials.
    2. No food or drink in the public access of the library because of the damage caused by spills and the danger of attracting harmful insects.
    3. To prevent damage to the book, remove paperclips, slips of papers, straight pins, staples, rubber bands, newsprint, post-it notes, pressed flowers and other foreign objects from books.
    4. Place materials needing repair in the mending area immediately.
    5. Do not use scotch, duct, masking or similar kinds of tape when repairing books.
    6. Load books properly on the book truck. Use a bookend to hold books steady.
    7. Shelve oversize books spine down.
    8. Use a step-stool to see higher shelves.
    9. Be aware of environmental conditions such as high heat and/or humidity, or low air flow which will produce mold and mildew in the paper materials. Do not allow sunlight to damage library items.
    10. Do not do anything in preservation procedures that cannot be undone!


The Handling and Shelving of Books
  2. Shelve a book so that it stands vertically and upright, supported by books and/or book ends. Books shelved too loosely become permanently bent or splayed.


  3. Overcrowding of materials make it hard to remove a single item from shelf and damage the book bindings.


  4. If a volume is too tall to shelve vertically, shelve it on its spine or flat, no more than 3 deep.


  5. Slide 2 adjacent books back in order to grasp a book for removal. Do not pull the top of the spine because of the headcap damage.


Promoting Library Use

Emphasis has grown in the library world from the idea of a building--to books--to information retrieval. Organization of materials is not an end in itself.

  1. Library hours should be definite so people will know when the books are accessible.


  2. The library, whether a room or a storeroom converted, should be well arranged and inviting.


  3. The library committee should be enthusiastic and helpful, as well as knowledgeable, about available materials. People are needed to "sell" the uses of a library, not to protect it.


  4. Notices in the church bulletin about new books and hours are helpful. Features, such as a suggested title for reading each week, might be utilized, as well as frequent brief reviews. Main lobby exhibits of new and/or popular materials.


  5. A bulletin board serves the dual purpose of contributing to the library's appearance and advertising its wares.


    1. An attractive bulletin board or computer banner need not be complicated. Feature a simple arrangement with a caption and book jackets.
    2. Scriptures may serve as captions:

      "The a lamp unto my path," Psalms 119:105
      " more precious than rubies." Proverbs 3:15
      "Study to show thyself approved..." I Timothy 2:15


    3. Some suggested captions:

      Signpost to better Bible knowledge
      Read, study, and meditate
      Resolved: to read more
      Stop - Look - Learn
      You CAN take them with you
      Make time worthwhile - Read
      Books are treasures
      Make your reading grow
      Memo: Take along books
      Slated for reading
      Headlines for September
      Hand Picked
      Springtime is Reading Time


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