Facility and Room Usage Policy

Room Request
To reserve a room in the College of Biblical Studies, please complete our facility reservation form. You will need to fill out all required information and someone from the Dean’s Office will be in touch shortly to confirm your room request. Room requests made the same day as the event/activity may not be processed in time for your use, advance preparation is dependent upon the requestor, not the College of Biblical Studies. All room requests, with the exception of full-semester classes, must be made using the online form as of January 1, 2012 for CBS, University and off-campus use.

Reservation Forms may begin to be submitted:
Fall Semester: July 1^st
Spring Semester: November 1^st
Summer: April 1st

Building Access
The College of Biblical Studies will be open Monday - Friday from 7:30 a.m. until 10 p.m. All room reservations including evening classes will begin no later than 9 p.m.; with all students and visitors exiting the building by 10 p.m. If a group needs access to the building after hours or on the weekends and the building is locked it is not appropriate to call the ACU Police. The problem will need to be taken care of during the next business day.

Weekend access will be provided on an as-needed basis, per appropriate approvals, using the room reservation process and direct communication with the Dean's Office.

The Dean's Office reserves the right to revoke any and all reservations based upon the violation of any portion of these guidelines and policies.

Building and Classroom Usage
Limited food and drinks may be brought into the building and classrooms provided appropriate reporting of all spills and excessive food debris is reported immediately to the Dean's Office. No food or drinks may be brought into the Chapel on the Hill.

University Facility Usage Policy
The following stipulations are drawn from the Addendum to the University Facility Use Agreement, and should be adhered to by all parties making use of CBS Facilities.

Maintenance
Licensee agrees to take good care of the Facilities and to maintain the space in as good order and condition as it was prior to Licensee's use.

Right to Enter
University, through its duly appointed agents, security officers, through policemen, firemen, and other designated representatives, will have the right at any time to enter any portion of the Facilities for any purpose whatsoever, and the entire Facilities and/or building, including the premises expressly covered by this Agreement, will at all times be under the charge and control of the duly appointed agents of University. The keys to the premises will remain in the possession of University or its duly authorized agent, but during the period covered by this Agreement, the entrances and exits of the premises will be locked or unlocked under the direction of Licensee, so far as reasonable, in accordance with the terms of this Agreement.

Dangerous Materials
Licensee will not bring or permit anyone to bring into the Facilities or onto said premises anything that may increase the fire hazard including but not limited to candles, gasoline, oil flashlights, or fireworks. Licensee will not bring or permit any person to bring into the Facilities or premises any engine, motor or other machinery without written consent of University. Likewise, with the exception of animals that assist the disabled, Licensee will not bring or permit any person to bring into the Facilities or premises any animal.

Conduct of Persons Admitted by Licensee
Licensee hereby assumes full responsibility for the character, acts and conduct of all persons admitted to the Facilities, or to any portion of University’s property by the consent of Licensee, or by or with the consent of Licensee's employees, or any person acting for or on behalf of Licensee; and Licensee agrees at its expense to have on hand at all times sufficient police force to maintain order and protect the persons and property, the sufficiency of and type of police force to meet the approval of the duly appointed agent of University.

Advertisement
Licensee will not circulate or publish or cause to be circulated or published any advertisement, tickets, placard, or other written or printed matter wherein University's name or the name of any Facilities belonging to University is mentioned or referred to without first having obtained written consent and approval of University. Further, Licensee will not post or exhibit, nor allow to be posted or exhibited, signs, advertisements, show bills, lithographs, posters or cards of any description, inside or in front, or on any part of the Facilities, or anywhere on said premises except as provided and approved in advance by the duly appointed agent of University, and will use, post, or exhibit only said signs, advertisements, show bills, lithographs, posters, or cards upon any said approved space as relate to the performance or exhibition to be given on the Facilities; and Licensee will take and remove forthwith all signs, advertisements, show bills, lithographs, posters or cards of any description objected to by University or its duly appointed agent.

Alcohol
Licensee will not sell or allow beer, wine, or any liquors of alcoholic content to be sold, given away or used upon said premises under any condition.

Smoking
Licensee will not allow smoking anywhere upon said premises at any time.

Content of Material Presented
Licensee hereby agrees that no performance, exhibition or entertainment will be given or held in the Facilities which is illegal, indecent, obscene, or immoral, and should any part of such exhibition or performance be deemed by the duly appointed agent of University to be illegal, or indecent, obscene, lewd, immoral or in any manner offensive to persons of ordinary sensibilities, then the said duly appointed agent of University, on the part of University, will have the right to demand of Licensee that it immediately delete such portions of the production or activity as have received such criticism, or to rewrite or have changed the said attractions so that, in the opinion of University, it will not be publicly offensive and Licensee agrees immediately upon receipt by it of such notice to make such changes, the decisions of the duly appointed agent of University in this regard being final.

Capacity
Licensee will not admit to any building or structure a larger number of persons than the seating capacity will accommodate, or can safely or freely move about in said areas.